Common Pleas Court On-Line Help

Tips and Tricks



Tips and Tricks

Here is list of tips and tricks for your review:

    1.  New Execution/Judgments

   2.  New Cognovits

   3.  All New Cases

    4.  Large submissions

    5.  Proposed Orders

    6.  Subpoenas

    7.  Court Ordered Deposits

    8.  Make sure your e-mail account accepts e-mail messages from the court and does not treat these messages as spam and block them from reaching you. As a precaution, it's wise to check your spam in-box for court e-mail messages before automatically deleting the spam e-mail messages you receive.

    9.  When an attorney leaves a law firm and a substitute counsel is to assume the case, file a Notice of Substitution of Counsel prior to the attorney’s departure from the firm.

    10.  It is your responsibility to maintain the accuracy of your personal information, including an up-to-date e-mail address. You can access your profile information by selecting My Profile > Modify User Profile from the Home menu.

    11.  When you create your user account, you can provide alternate e-mail addresses in your profile so that others will also receive your Notifications of Electronic Filings (NEF). For example, as an attorney, you list the e-mail addresses of your office personnel as alternate e-mail addresses so that they will also receive notifications of your filings.

    12.  If you ever share your password with a co-worker and that co-worker leaves the firm, be sure to change your password immediately.  To do so, choose My Profile > Change My Password from the Home menu, and then enter a new password.

    13.  Follow the standard paper process whenever necessary to notify parties. The courtesy notifications are not a replacement for the paper notices.

    14.  You will need a credit card to pay the filing fee online.

    15.  Sign documents with:

    16.  Do not combine motions and proposed orders into one document. Read the e-Filing procedures for detailed information.

    17.  Limit the number of motions filed in a pleading to one.

    18.  E-filing changes only the method for filing; and not the substance of, the general procedural requirements applicable to, or the content of court filings.  The Ohio Rules of Practice and Procedure, http://www.supremecourt.ohio.gov/LegalResources/Rules/default.asp ,  and the Local Rules of Practice of the Franklin County Common Pleas Court, General Division, http://www.fccourts.org/gen/WebFront.nsf//wp/568C659064076A2F852575A7003C22B0?opendocument, still apply and should be referred to and followed as necessary. Attorneys who file emergency motions should immediately notify the court.  Otherwise, the court may not learn of the motion until the following day.




Who can e-File?

Anyone can e-File if a registered as a user of the e-Filing System. If you are an attorney licensed by the State of Ohio, you can request an account as an attorney. If you are not a licensed attorney you can still get an account but you will be registered as someone representing yourself. A self-represented party is known as a Pro Se filer. An attorney not licensed to practice in Ohio, but licensed and in good standing in another jurisdiction, who seeks pro hac vice admission in a specific case must first comply with Rule XII of the Ohio Supreme Court Rules for the Government of the Bar (Gov. Bar. R.); and file a motion with supporting documentation for permission to enter as attorney of record in a specific case. An attorney permitted by the court to enter pro had vice as attorney of record in a specific case will be able to register as a user of the e-Filing System.



Does it cost to e-File?

Currently the County is not charging to register as a user of the e-Filing System. Once you have registered there is no additional fee to submit a filing via the e-Filing System, but the standard Court fees, costs, and deposits still apply. Please refer to http://www.franklincountyohio.gov/clerk/index.cfm to review the fees, costs, and deposits required in General Division cases. Fees, costs, and deposits in e-filed cases must be paid by credit card at the time of the filing and a nominal convenience fee according to a predetermined schedule published at this link http://www.franklincountyohio.gov/clerk/docs/officewidefees.pdf will be charged in relation to the transaction.



How do I get an account?

Go to the e-Filing website homepage https://efiling.franklincountyohio.gov/ and look for the link to “Request Account”. This will take you through a series of screens that will ask you questions. The first screen will ask you to review the User Agreement established by the County. To continue you must select the radio button and indicate that you accept the terms of the user agreement, by pressing the “Submit” button.

After you accept the terms of the user agreement, you will be asked to identify your user role. Click the radio button by your role and click on Next.

Note: With Pro Se parties being the exception, each user is associated within the system to a law firm, company, or other entity.   From the “Existing” dropdown, select the law firm, company, or other entity with which you are associated if it exists.    The dropdown list contains those organizations currently registered in eFlex. If your organization is not listed, click the second radio button, type in your law firm's name, and then click Submit.

The next screen has several fields to fill out. An asterisk next to a field indicates that the information is required. You choose your own username and password. Your username must be unique. If the username you enter is not unique when you submit your request, you will be prompted to select a different username. Once all the information is completed, a request to approve your account will be given to the Administrator. As soon as the Administrator approves your account you will receive an email message at the email address you provided with your registration information.



How do I get training?  

Many attorneys find that this system is not unlike other systems. You may find that reading the online documentation is enough information to get your work done. CLE credits are available for attorneys for e-Filing training through the Columbus Bar Association.   Please go to the website www.cbalaw.org/cle or call 614 221-4112 for more information.   You may use the online help, which is accessible from your eFlex Home Page or from any other page throughout the filer’s interface.   Training materials are also available on the Franklin County Clerk of Court’s website on the E-FILING tab. http://www.franklincountyohio.gov/clerk/e-File.cfm



What can I e-File?

All civil cases designated as follows shall be mandatory e-File cases:  A (professional tort), B (product liability), C (other torts), D (workers’ compensation), E (foreclosure), F (administrative appeal) and H (other civil, including Commercial Docket cases (H4); however excluding Civil Stalking or Sexually Oriented Offense Protection Orders (H2)).  Cases subsequently designated as G category cases (complex litigation), as set forth in Local Rule 7.04, shall also be mandatory e-File cases.  Cases docketed as EX, JG, LP and MS (except for auto title cases) shall also be mandatory e-File cases.

During the summer of 2011, all pleadings, motions, briefs, memoranda of law, depositions, transcripts, transcripts and records of proceedings, orders and other documents submitted in designated mandatory e-File case types shall be filed electronically through the e-Filing System.  The Clerk shall not accept for filing or file any documents in paper format in mandatory e-File case types from litigants represented by counsel. 

Parties shall electronically file their documents by registering to use the Court’s e-Filing System.  If a party does not have internet access, the party can use the Clerk's public access computer stations to register to use the e-Filing System and to then file his/her documents electronically.

Because they require being submitted with a cash or check payable to the garnishee, Garnishments will be handled outside the eFlex system.  Civil Stalking and Sexually Oriented Offense Protection Orders will also be handled outside the eFlex system at this time.



Do I need to install any special software?  

The e-Filing system is browser based. You do not need to install any special software. You do need a computer that is connected to the web and has a browser installed. You can use Firefox from Mozilla, Internet Explorer from Microsoft, or any other browser that has been released in the last three years. It is anticipated that your computer will have a word processor such as Microsoft Word or Corel WordPerfect. You can even create your documents using WordPad, a free word processing tool that comes free with the Microsoft Windows operating system. It really does not matter what operating system you use. Some might use the Macintosh or Linux operating system. You just need to prepare your documents, convert them to PDF, and then use the browser to submit your documents.



What kind of Internet access do I need?  

We recommend that you use a high speed Internet connection. The system will work using a dial-up modem, but the challenge is when you need to up-load or down-load large documents to the Court, a dial-up modem is more likely to time-out or disconnect and in addition you may become frustrated on how slow the system will respond. 
Note: Uploading documents will be slow. Most Internet connections have faster download speeds than upload speeds. That is because most people on the web are downloading information rather than uploading information. The upload speed can be 3 to 5 times slower than the download speed. If you are interested in checking your bandwidth speed you can do so at one of these links. These links are not supported by the Court and are for your convenience only.



How does the court know if I signed the document?

Through eFlex, the Franklin County Courts are treating the use of an attorney’s unique system login and password along with /S/Attorney Name as a signature. Attorneys/parties should retain documents containing original signatures for the pendency of the case to include the appeal time.



Can any attorney access any other case information?

Only counsel of record and parties to the case may remotely view or access electronically filed cases. However, any registered party on a case can view the case history within eFlex.   Case Information Online ( http://www.franklincountyohio.gov/clerk/cio.cfm) is available to the public for those who would like to review a case outside of the e-Filing System.  



When a user files a document with the Clerk’s Office, does e-Filing automatically serve the other parties or does the user have to do something extra to serve the others?

Although the e-filing system sends out courtesy notifications, you are required to continue sending notifications in paper.



Do other parties on the case just receive electronic notification (NEF) of a filing or do they also receive the actual document?

When a document is e-Filed, a Notice of Electronic Filing (NEF) is automatically generated and e-mailed to the registered parties in the case. The NEF includes the case number, name, title of the document(s) filed, the filing date and time, and the filing party.  The registered parties may click on a document name if they would like to retrieve the image. 



How do I know who is participating electronically on the case?

The Service List from the "My cases" screen will tell you who was notified electronically and who would need to be notified by traditional methods. Also when you do a case history, you can show/hide participants on the case.



Can any attorney access any other case information?

Any user with an account who knows the case number and last name on the case can view the case summary. Only counsel of record on the case may remotely view or access electronically filed documents through eFlex. Case Information Online (http://www.franklincountyohio.gov/clerk/cio.cfm) is available to the public for those who would like to review a case outside of the e-Filing  System. 



What gets date and time stamped?

Only Adobe Acrobat PDF documents are stamped. Word documents, which are to be submitted on proposed orders and orders, are converted to PDF before being sent to the Clerk.   Each document in the proper format is stamped with a date and time. Every page of a PDF document is date and time stamped.



Trouble Viewing PDF documents?

If you are experiencing problems when viewing others PDF's, it might be because of a difference in the version of the Adobe PDF Reader.

Here is how to check your Adobe Reader version: While in Adobe Reader, click Help on the main Menu and choose About Acrobat 9.
Adobe Reader prides itself on compatibility and has a PDF doc that talks about it. Here is a link:
http://www.adobe.com/devnet/reader/articles/reader_compatibility/reader_compatibility_promise.pdf


How to contact the e-Filing help desk




What kinds of cases must be e-Filed?

Answer: In the Franklin County Common Pleas Court – General Division, the following civil case types will be mandatory e-File cases:
A (professional tort)
B (product liability)
C (other torts)
D (workers’ compensation)
E (foreclosure)
F (administrative appeal)
H (other civil, including Commercial Docket cases (H4); excluding civil stalking or sexually-oriented offense protection orders (H2))
Cases subsequently designated as G category cases (complex litigation), as set forth in Local Rule 7.04, shall also be mandatory e-File cases. Cases docketed as EX, JG, LP and MS (except for petitions for court-ordered motor vehicle and watercraft titles, and garnishment proceedings) shall also be mandatory e-File cases. An amended order pertaining to criminal cases will follow prior to criminal go-live date. For information pertaining to mandatory e-File cases with the remaining Franklin County Common Pleas courts or court divisions/branches, or with respect to e-Filing at the Tenth District Court of Appeals, check with the respective court/court division.

How do I e-File?

Answer: 1. Register as a user with the Franklin County e-Filing system.
2. Log into the system using your unique and confidential username and password.
3. Follow prompts to upload motion/order/etc. and submit for e-Filing.
4. Wait for electronic notification that your submission has been received.
5. Wait for electronic notification that your submission has been reviewed by the Clerk of Courts and has been accepted for filing – your submission is now filed.

I just submitted my motion to be e-Filed and got a notice back from the system. Does that mean my motion has been filed?

Answer:No. The first electronic notice you will receive from the e-Filing system after submitting your filing to be e-Filed will simply state that the submission has been received. It is just a confirmation of receipt of your submission and it does not mean that your submission has been accepted for filing. After the Clerk has reviewed your submission, you will receive a second electronic notification indicating that the submission has either been: 1.) accepted for e-Filing and docketing into the Court’s Case Management System, or
2.) rejected by the Clerk’s office because it does not comply with the necessary filing requirements. If your submitted document is rejected following Clerk Review, the document shall not become part of the official Court record and you will be required to re-file the document to meet the necessary filing requirements.

Do I have to register to e-File?

Answer:Yes. You must first register with the e-Filing system and obtain a confidential and unique electronic identifier, i.e., a user name, before you are allowed to e-File. You will also be provided with a password that you will use, along with your user name, to file, serve, receive, review and retrieve electronically-filed pleadings, orders and other documents filed in any case in which you are a participant. You are responsible for the security, use and confidentiality of your unique user name and password.
All documents filed electronically with your user name and password will be deemed to have been filed or submitted for e-Filing with your authorization, unless you demonstrate to the Court otherwise, by clear and convincing evidence.

What if I do not have a computer with internet access? How do I e-File?

If you do not have a computer with internet access, you can use the Clerk of Courts’ public access computer stations to first register to use the e-Filing system, and to then file your documents electronically. The Franklin County Common Pleas Court Clerk of Courts is located on the first floor of 345 S. High Street, Columbus, Ohio 43215. The Clerk of Courts’ telephone number (civil cases) is 614-525-3621.

In a mandatory e-File case, what must be filed electronically and what can be filed conventionally (in paper format)?

Answer:On and after October 5, 2011, all pleadings, motions, briefs, memoranda of law, deposition transcripts, transcripts of proceedings, orders and other documents submitted in designated mandatory e-File case types at the Franklin County Common Pleas Court – General Division shall be filed electronically through the e-Filing system. The Clerk of Courts will not accept for filing or file any documents in paper format in mandatory e-File case types from litigants represented by counsel. However, the following types of documents may be filed conventionally, unless expressly required to be filed electronically by the Court.
1. Documents Filed Under Seal. A party shall file documents to be sealed only after an order sealing the documents has been signed and journalized.
2. Documents Covered by Protective Order. Unless otherwise ordered, all documents that are covered by a protective or other order requiring that they be filed under seal shall be submitted to the Clerk for filing in a securely sealed envelope.
The face of the envelope containing such documents shall contain a conspicuous notation that it contains “DOCUMENTS UNDER SEAL” or the equivalent. It shall also contain the case caption, a descriptive title of the document (unless such information has been included among the information ordered sealed), and the date of any order or reference to any statute permitting the item to be sealed. The Clerk’s file stamp and appropriate related information or markings shall be made on the face of the envelope.
The Clerk shall file the document in accordance with any judicial order for sealing, or statute permitting filing under seal, and the Clerk’s internal procedures for filing of sealed documents. If not prohibited by the order for sealing, the document shall be scanned, uploaded to the system, and reviewed for quality assurance. Once quality assurance is completed, the documents shall be destroyed, unless otherwise ordered by the court or unless a request is made for the return of the document by the filing party. If the request is granted, the filing party shall provide the Court with the proper mailing materials for return of the document. Should the documents be ordered unsealed and maintained in the case record, the Clerk shall change the electronic restriction of the document, which preserves the actual date of the filing of the document.
3. In Camera Review. Any documents to be submitted to the Court for in camera inspection shall be submitted to the assigned Judge outside the e-Filing system.
4. Certain Exhibits. Every reasonable effort shall be made to submit all exhibits electronically whenever practicable. However, exhibits or other items that cannot be captured or stored in an electronic format may be filed and served conventionally. Such exhibits shall be identified by a cover page using the caption of the case, the case number and the assigned judge, and shall provide other information identifying the name and party designation of the filer. Example: “Exhibits in Support of Plaintiff John Doe’s Motion for Summary Judgment.”
5. Notices of Appeal. In light of Louden v. A.O. Smith Corporation, 121 Ohio St.3d 95, 2009-Ohio-319, 902 N.E.2d 458, and until such time as the Franklin County Court of Appeals amends its local rules to expressly provide for the electronic filing of notices of appeal, notices of appeal shall be filed in paper copy with the Franklin County Clerk of Courts pursuant to App.R. 3.
6. Record of Proceeding in Administrative Appeal Case Types. Currently, the records of proceedings filed in administrative appeal case types shall be filed in conventional paper format.

How do I file deposition transcripts?

Answer: Deposition transcripts submitted as evidence or in support of a motion or other proceeding shall be filed electronically. If ordered by the Court, deposition transcripts shall also be filed in paper using condensed or “minuscript”® format, and two-sided copying. All deposition transcripts filed with the Clerk must include a witness signature page and statement of changes in form or substance made by the witness pursuant to Civ.R. 30(E).

I only have paper copies of what I need to file. Can someone help me e-File them?

Answer: If your case is a mandatory e-File case type, you may bring your paper copies to the Clerk of Courts’ office and ask for assistance but you WILL NOT BE ALLOWED TO FILE THEM IN PAPER FORMAT. The Clerk will first instruct you on how to register as a user of the e-Filing system. The Clerk will then help you scan-in your paper copy documents and save them as .pdf (for motions) or word document (for proposed orders) formats, and will help you e-File your motion/proposed order.

Can I mail in paper copies of documents to the Clerk of Courts’ office to be filed?

Answer:That depends on the kinds of documents you have and whether you are an attorney or a pro se party.
If you are an attorney: The documents will be returned to you with instructions on how to register as a user of the e-Filing system and how to submit the documents electronically.
However, the Clerk may process, subject to Clerk review, Notices of Appeals to initiate an appeal, provided that the required deposit and /or filing fees have been paid. All subsequent filings in any case so initiated, where the case is a mandatory e-File case type, must be e-Filed.
If you are an attorney, you may still file documents in mandatory e-File case types (currently, foreclosure cases) via facsimile until October 21, 2011. After October 21, 2011, the Clerk shall no longer accept for filing or file any documents via facsimile in mandatory e-File case types. If the Court or Clerk receives, via facsimile, documents to be filed from a licensed attorney, a fax will be sent back to the attorney informing him/her that facsimile filing in the applicable mandatory e-File case type(s) will no longer be accepted. Instructions on how to register as a user of the e-Filing System and how to submit the documents electronically will also be provided in that fax.
If you are a pro se party and you have provided the required deposit for costs or filing fee: The Clerk’s office will first register you as a user in the e-Filing system and will then scan-in and upload the submitted documents on your behalf. If you have provided an e-mail address, you will receive electronic notification and service on this case. If you have not provided an e-mail address, you will not receive electronic notification. Also, if you have not provided an e-mail address, the Court and all other parties on this case must serve you with paper copies of any motions, decisions or notices filed in this case at the mailing address you have provided.

Can I still file via facsimile?

Answer:That depends on the case type.
Certain parties who have set up facsimile filing accounts with the Clerk’s Office in accordance with Loc.R. 108 and Loc.R. 109 are able to file documents via fax. However, facsimile filing will be replaced by e-Filing as e-Filing is implemented for different case types.
At least with respect to foreclosure case types, which will be mandatory e-File case types as of October 5, 2011, facsimile filing will no longer be available after October 21, 2011. Facsimile filing will be available for case types that have yet to go live as mandatory e-File case types.
After October 21, 2011, the Clerk shall no longer accept for filing or file any documents via facsimile in mandatory e-File case types. If the Court or Clerk receives, via facsimile, documents to be filed from a licensed attorney, a fax will be sent back to the attorney informing him/her that facsimile filing in the applicable mandatory e-File case type(s) will no longer be accepted. Instructions on how to register as a user of the e-Filing System and how to submit the documents electronically will also be provided in that fax.

I do not have an attorney (I am a pro se party). Do I still have to e-File?

Answer:Yes, provided your case is a mandatory e-File case. There are public access computer stations at the Clerk of Courts’ office for you to use to e-File, in the event you do not have access to a computer with internet access. The Franklin County Common Pleas Court Clerk of Courts is located on the first floor of 345 S. High Street, Columbus, Ohio 43215. The Clerk of Courts’ telephone number (civil cases) is 614-525-3621.
Please note you must first register as a user of the e-Filing system in order to be able to e-File. If you need assistance, the Clerk will help you scan-in your paper documents, upload them, and submit them to be e-Filed. If you do not have an e-mail address, the Clerk will note that in the e-Filing system and you will not receive electronic service and notification. If you do have an e-mail address and have provided it through the e-Filing system, you will receive electronic service and notification, i.e., you will not receive paper copies of anything filed in your case.

In what format should my documents be submitted? Are there any format, font or size limits?

Answer:All electronically filed documents shall, to the extent practicable, be formatted in accordance with the applicable rules governing formatting of paper pleadings and in any other format as the Court may require. All electronically filed documents, pleadings and papers shall be filed with the Clerk in Portable Document Format (.pdf) with the exception of proposed orders. Proposed orders shall be submitted in a Microsoft Word compatible format and shall reference the specific motions to which they apply.
Submissions shall be limited to five megabytes (5MB) in size. Submissions may be uploaded in multiple parts (5 MB max each), but the combination of .pdf files in one transmission may not accumulate to more than 25 megabytes (25MB) in size.
Documents created for e-Filing shall be double-spaced, in either Times New Roman or Ariel font style, and shall be in at least 12 point type.

How do I sign something that I e-File?

Answer:Documents filed electronically that require an attorney’s or a filing party’s signature shall be signed with a conformed signature of “/s/(name).”
The correct format for an attorney’s signature is as follows:
/s/Attorney Name
Attorney Name
Supreme Court ID Number 1234567
Attorney for (Plaintiff/Defendant) XYZ Corporation
ABC Law Firm
Address
Telephone
Email
Fax

The correct format for a filing party’s signature is as follows:
/s/Name
Name
Address
Telephone
Email
Fax (if any)

The conformed signature on an electronically filed document is deemed to constitute a legal signature on the document for purposes of the signature requirements imposed by the Ohio Rules of Superintendence, Rules of Civil Procedure, Rules of Criminal Procedure and/or any other law.

What if multiple signatures are required on a document? How do I e-File that document?

Answer:When a stipulation or other document requires two or more signatures:
1. The filing party or attorney shall first confirm in writing that the contents of the document are acceptable to all persons required to sign the document. The filer will indicate the agreement of all other counsel and/or parties at the appropriate place in the document, usually on the signature line.
2. The filing party or attorney shall then file the document electronically, identifying all of the signatories, e.g., /s/ Jane Doe, /s/ John Smith, etc.

What if I need to submit a document signed by a third party? How do I e-File that document?

Answer:Documents containing signatures of third parties (i.e., affidavits, stipulations, etc.) shall be electronically filed only as scanned-in images.

I heard that I can e-File 24 hours a day, seven days a week. Is that true?

Answer:Documents may be submitted to the Clerk for e-Filing 24 hours a day, seven days a week. Documents may be deemed filed 24 hours a day, five days a week. Please note that motions requesting that properties be withdrawn from Sheriff’s Sales must be filed no later than 5:00p.m. on the Thursday before the Sheriff’s Sale, which takes place on Fridays at 9:00a.m. Whereas such motions and proposed orders/entries were usually walked through by the filers to the assigned Judge or Duty Judge, and then filed and walked over to the location of the Sheriff’s Sale, that process will no longer be feasible with e-Filing. Just like all other e-Filed motions, motions requesting that properties be withdrawn from Sheriff’s Sales will follow the same process and will need to be routed through the Clerk Review, and then through the individual chamber’s assigned gatekeeper’s queue, then reviewed and forwarded to the Judge’s queue for signature, and they will then be recorded in the Court’s Case Management System and stored in the Document Management System. Therefore, motions requesting that properties be withdrawn from Sheriff’s Sales shall be filed no later than 5:00p.m. on the Thursday prior to the Sheriff’s Sale to allow for sufficient time for the motions and proposed orders/entries to follow the process outlined above.

When is something considered to have been e-Filed?

Answer:Upon receipt of an electronic document submitted for filing, the e-Filing system shall issue to the e-Filer a confirmation that the submission has been received. The confirmation notice shall include the date and time of receipt and shall serve as proof of receipt of the submission. The confirmation notice shall also inform the e-Filer that, if the document is accepted for filing, the date and time reflected in the confirmation notice shall serve as the date and time of filing, unless the document was submitted for filing after 11:59p.m. on a Friday or after 11:59p.m. on a business day before a Court holiday. In that case, the document will be deemed filed on the following business day.
An e-Filer will receive subsequent notification from the Clerk indicating that the submission has been accepted or rejected by the Clerk’s office for docketing and filing into the Court’s Case Management System.
If a document submitted for e-Filing has been accepted by the Clerk after Clerk Review, the document will receive an electronic stamp. This stamp will include the date and time that the filer transmitted the document to the e-Filing system (i.e., date and time of receipt outlined above). Subject to the exceptions noted below, the date and time reflected on the electronic stamp shall become the filing date and time for that document.
In the event the Clerk rejects a submitted document following Clerk Review, the document shall not become part of the official Court record and the e-Filer will be required to re-file the document to meet the necessary filing requirements.
If a document is submitted for e-Filing prior to 11:59p.m. on a Friday or prior to 11:59p.m. on a business day that is not a Court holiday, and that document is then accepted for filing after Clerk Review, the date and time reflected on the electronic stamp on the document (i.e., the date and time of receipt of submission, as outlined above), shall be the date and time the document is deemed to have been filed.
If a document is submitted for e-Filing after 11:59p.m. on a Friday or after 11:59p.m. on a business day before a Court holiday, and that document is then accepted for filing after Clerk Review, the document shall be deemed to have been filed on the following business day, even though the electronic stamp on the document will bear the date and time of submission of said document. This does not in any way alter the provision in Civ.R. 6 that filing deadlines that fall on a Saturday, a Sunday, or a legal holiday run until the end of the following day that is not a Saturday, a Sunday, or a legal holiday.

How do I serve a Complaint that has been e-Filed?

Answer:When submitting any Complaint or Third-Party Complaint for electronic filing, the filing party shall also submit a case designation/information sheet and instructions for service as required by the Ohio Rules of Civil Procedure. The Clerk shall issue a summons and process the method of service requested in accordance with the applicable Rules of Procedure. e-Service shall not replace the methods of service of pleadings prescribed in the applicable Rules of Procedure.
When serving a pleading as outlined above, or if directed by Court Order, Rule or service instructions to serve paper copies of any other court documents, the Clerk shall cause service copies to be produced in lieu of service copies being furnished by the parties. In those situations, the Clerk shall charge a fee of $1.00 per service copy produced and shall assess those fees as costs against the funds on deposit.

I am a registered user of the e-Filing system. How will I be served with anything filed after the Complaint or Third-Party Complaint?

Answer:When a document (other than and subsequent to a Complaint or Third-Party Complaint) is filed electronically, the e-Filing system will generate a “Notice of Electronic Filing” to the filing party and to any other party who is a registered user of the e-Filing system who has also requested electronic service. If you are a registered user, the “Notice of Electronic Filing” delivered to your e-Filing account shall constitute service of that document upon you in accordance with the applicable rules of the Court.

I do not have an attorney (I am a pro se party). How will I be served with anything filed after the Complaint or Third-Party Complaint?

Answer:To be able to use the e-Filing system, you will first need to register with the system. During the registration process, you will be able to provide an e-mail address for yourself (if you have one). If you have provided an e-mail address for yourself, you will receive electronic notification and electronic service through the e-Filing system. If you do not have an e-mail address or choose not to provide one during your registration, you will not receive electronic service and notification but will be served with paper copies of any filings (motions, decisions, notices, etc.) at the mailing address you provide.

I will be e-Filing a motion. How do I serve the others with a copy of it?

Answer:It is the responsibility of the filing party to serve all filings subsequent to the pleadings on all other parties in an e-File case. The filing party shall make service upon all other registered users of the e-Filing system electronically via the Court’s authorized e-Filing system. Parties, or their designated counsel, shall receive all documents electronically filed and electronically served upon them via access to the e-Filing system.
When a document (other than and subsequent to a Complaint or Third-Party Complaint) is filed electronically, the e-Filing system will generate a “Notice of Electronic Filing” to the filing party and to any other party who is a registered user of the e-Filing system who has also requested electronic service. If the recipient is a registered user, the “Notice of Electronic Filing” delivered to the user’s e-Filing account shall constitute service of that document upon that party in accordance with the applicable rules of the Court.
A party who is not a registered user of the e-Filing system is entitled to a paper copy of an electronically filed document. The filing party shall serve the non-registered party with the document in accordance with the applicable rules of the Court. Upon notification that the electronically submitted document has been accepted for e-Filing, the filing party shall print out a copy of the e-Filed document and mail it to the non-registered party at his/her/its last known address.

I do not have an attorney and I just e-Filed a motion. How do I serve the others on this case with that motion?

Answer: When a new motion has been filed, the e-Filing system will generate a “Notice of Electronic Filing” to all parties who are registered users of the e-Filing system who have also requested electronic service. This “Notice of Electronic Filing” delivered to the users’ e-Filing accounts shall constitute service of the e-Filed document upon those parties (e-Service).
However, if there are parties who are not represented by an attorney or who are not registered users of the e-Filing system, it is your responsibility to print out a copy of the e-Filed document and mail it to them. If you do not have access to a printer, you may print out the e-Filed document through the Clerk of Courts’ print services and at a rate set by the Clerk.
It is your responsibility to check to see whether there are any parties who are not represented by an attorney or who are not registered users of the e-Filing system.

I will be e-Filing a motion. Do I still need a Certificate of Service?

Answer:Yes. A Certificate of Service is still required when a party files a document electronically. The Certificate of Service shall state the manner, including by e-Service if applicable, in which service or notice was accomplished on each party entitled to service. The Certificate of Service shall set forth the date on which the attached document is being submitted for e-Filing, and shall designate that date as the date of service of said document.

I submitted a proposed order through the e-Filing system along with my motion. Who will serve the proposed order once it is signed?

Answer:The filing party is responsible for the service of any proposed orders and entries submitted to the Court through the e-Filing system. Upon notification that its proposed order or entry has been approved by the Court and e-Filed, the party who submitted that proposed order or entry shall print out a copy of the e-Filed order or entry and mail it to all non-registered parties on that case, at those parties’ last known addresses. The “Notice of Electronic Filing” delivered to all registered users’ e-Filing accounts shall constitute service of that order or entry upon those parties in accordance with the applicable rules of the Court.

How will the Court serve me with decisions or orders in mandatory e-File cases?

Answer:That depends on whether you are a registered user of the e-Filing system and whether the order was a proposed order or a Court-generated order.
In all e-File case types, the Court shall issue, file and serve all notices, decisions, orders and other documents that are created by the Court electronically, through the Court’s e-Filing system, subject to the applicable provisions in the Court’s local rules. The Court shall serve pro se litigants and parties who are not registered users of the Court’s e-Filing system with paper copies of all notices, decisions, orders and other documents that are created by the Court. All registered users of the e-Filing system will receive an electronic notification.
If the order or entry signed by the Court was a proposed order submitted by a party along with his/her/its motion, then that filing party will be responsible for serving any pro se parties or non-registered users of the e-Filing system with paper copies of the proposed order that was signed by the Court. As with Court-generated orders or entries, all registered users of the e-Fling system will receive an electronic notification that the proposed order has been signed by the Court, which shall constitute service of that order or entry upon those parties in accordance with the applicable rules of the Court.

When am I considered to have been “served” for purposes of responding to a motion?

Answer:e-Service of an electronically filed document shall be deemed complete when the registered user receives the “Notice of Electronic Filing” through the e-Filing system, notifying said user that the specific document has been e-Filed.
Service of a paper copy of an electronically filed document on a non-registered user shall be deemed complete on the date set forth on the Certificate of Service attached to said document, i.e., the date on which the attached document was submitted to the e-Filing system for e-Filing.
The time to respond to documents received via e-Service or otherwise shall be computed in accordance with the applicable rules of the Court.

Do I still get three extra days to respond pursuant to Civ.R. 6(E)?

Answer:Yes, parties served electronically are entitled to the same three-day extension of time to respond as if they had been served by mail.

What if I make a mistake while e-Filing?

Answer:Once a document is submitted and becomes part of the case docket, corrections to the docket are made only by the Clerk’s office. A filer cannot make changes to any document once it has been submitted and accepted for filing.
A document that is incorrectly submitted for e-Filing (e.g., as a result of entering a wrong case number, selecting an incorrect document type, attaching an incorrect .pdf file to a submission for e-Filing, or where the electronic file is corrupt or unreadable), may be deleted from the e-Filing system as long as the document has not been accepted for filing by the Clerk’s office.
In the event of an incorrect case number or an electronic file that is corrupt or unreadable, the Clerk will reject the submission and notify the filer of the error and of the need to re-submit. However, where the error consists of something other than a wrong case number or a corrupt file, the filer should, as soon as possible after the error is discovered, contact the Clerk’s office and provide the case number and document number for which a correction is being requested. The Clerk may then delete the document from the e-Filing system. The Clerk shall immediately notify the filer of the error and the need to resubmit, if appropriate. The Clerk will not delete the relevant docket text, but annotate the docket with a Notice of Correction to show the deletion, the reason for deletion, and that the filer has been notified. If appropriate, the Court will make an entry indicating that the document was filed in error.
However, once a document has been accepted for e-Filing by the Clerk, only a judge can strike the document in the event it has been filed in error.

What if there is a technical failure while I am e-Filing?

Answer:The Clerk shall deem the e-Filing system to be subject to a technical failure on a given day if the site is unable to accept filings continuously or intermittently over the course of any period of time greater than one hour after 10:00 a.m. that day. Known system outages will be posted on the web site, if possible.
Problems on the filer’s end, such as phone line problems, problems with the filer’s Internet Service Provider (ISP), or hardware or software problems, may also prevent timely filing. A filer who cannot file a document electronically because of a problem on the filer’s end must file the document, in .pdf format, through the public access computer stations in the Clerk’s office.
If a document submitted electronically for filing is not filed with the Court because of an error in the transmission of the document to the e-Filing system, whether that error originates with the e-Filing system or at the filer’s end, the Court may, upon satisfactory proof, enter an order permitting the document to be deemed filed as of the date it was electronically submitted. The Court may specify by local rule, or otherwise, a procedure for seeking relief under this provision. Counsel and parties should not assume that such relief is available on jurisdictional time limits (such as statutes of limitation or deadlines for appeal).

How do I pay a deposit for court costs or a filing fee when I e-File?

Answer:In all mandatory e-File case types, deposits as security for costs, filing fees and all other costs shall be paid by credit card at the time a document is submitted for e-Filing.

What if I am indigent? How do I e-File?

Answer:In-Person Presentation of Affidavit of Indigence:
1. When an indigent party presents to the Clerk, in person, documents to be filed, and those documents are accompanied by an affidavit of indigence, the Clerk will direct said party to a public access computer station to register as a user of the e-Filing system. If necessary, the Clerk will assist said party with the registration process. The Clerk will scan-in and upload in .pdf format the documents to be e-Filed. The indigent party will then e-File his/her documents, including the affidavit of indigence.
2. Unless the indigent party has provided an e-mail address for himself/herself, the Clerk shall note in the e-Filing system that the indigent party will not receive electronic notification.
3. The affidavit of indigence will then be reviewed by the judge assigned to that case.
4. In the event the affidavit of indigence is rejected by the assigned judge and, after proper notice, the indigent party fails to pay the applicable filing fees and deposit as security for costs, the case will be dismissed.
When Affidavit of Indigence is Mailed to the Clerk:
1. When an indigent party mails to the Clerk documents to be filed, and the documents are accompanied by an affidavit of indigence, the Clerk shall:
a.) register the indigent party as a user of the e-Filing system; b.) scan-in and upload in .pdf format the submitted documents on the indigent party’s behalf; and b.) e-File the same through the e-Filing system on the indigent party’s behalf, listing the indigent party as the filing party.
2. Unless the indigent party has provided an e-mail address for himself/herself, the Clerk shall note in the e-Filing system that the indigent party will not receive electronic notification. 3. The affidavit of indigence will then be reviewed by the judge assigned to that case.
4. In the event the affidavit of indigence is rejected by the assigned judge and, after proper notice, the indigent party fails to pay the applicable filing fees and deposit as security for costs, the case will be dismissed.

What if I am filing on behalf of a government agency that is not required to pre-pay deposits for court costs? How do I e-File?

Answer:If a filing party is a government agency or other entity from which pre-payments are not required by statute, rule or practice, the documents submitted for e-Filing by that party must include a clear indication that they are filed by, or on behalf of, an agency or entity entitled to deferral of, or exemption from, the payment of deposits as security for costs or pre-payments that would otherwise be required in connection with the filing.